Billing & payments

Automated billing and settlements that close the week in minutes

Every day a delivered load sits uninvoiced is a day your cash is stuck. AI TMS assembles invoice packets the moment a load delivers, batch-invoices dozens of loads at once, calculates driver and carrier settlements, and handles factoring — all from the same record dispatch created.

Key capabilities

Billing & Settlements features

Batch invoicing

Invoice dozens of loads at once, consolidated or per load, with preview before send.

Auto-billing on delivery

Finalized invoices email automatically, with escalating overdue reminders.

Driver & carrier pay

Mileage, hourly, and percentage pay with deductions and advances applied.

Payments & AP

Receivables, payments, vendor bills, and expenses tracked in one place.

Branded PDFs

Invoice, settlement, and paycheck templates auto-filed to the load.

Factoring built in

Assign invoices to a factor with Notice-of-Assignment PDFs.

Invoices that build themselves

When a load is marked delivered and the proof of delivery is attached, the billing agent assembles the invoice packet — rate, accessorials, detention, and documents — and either queues it for review or sends it automatically for customers on auto-bill. Batch invoicing lets the billing team group dozens of loads by customer, preview each email, and send in one step.

Overdue invoices trigger escalating reminders on a schedule you set, and aging AR is escalated to its owner instead of being discovered at month end.

  • Consolidated or per-load invoices grouped by customer
  • Per-email edits and preview before anything is sent
  • Short-pay reconciliation and aging AR escalation

Settlements and payroll without the spreadsheet

Driver and carrier pay is calculated from the same loads you dispatched, across mileage, hourly, and percentage models. Deductions, advances, and reimbursements are applied automatically, and hourly staff can be paid from timesheets. Branded settlement statements and paychecks are generated and filed with the load.

Factoring, payments, and accounting

Assign invoices to a factoring company with Notice-of-Assignment PDFs while keeping fees, reserves, and net amounts internal. Payments can be collected through Stripe, ACH, or card, and the ledger connects to QuickBooks so your accountant sees the same numbers your dispatchers do.

FAQ

Frequently asked questions

Can invoices be sent automatically when a load delivers?

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Yes. For customers on auto-bill, finalized invoices are emailed on delivery once the POD is attached, followed by overdue reminders on the cadence you choose.

Which driver pay models are supported?

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Mileage, hourly, and percentage-of-load pay for drivers and carriers, with deductions, advances, and reimbursements applied automatically.

Does it work with factoring companies?

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Yes. Invoices can be assigned to a factor with Notice-of-Assignment documents, and the fee and reserve are tracked internally.

Does it integrate with QuickBooks?

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Yes. AI TMS connects to QuickBooks and supports payments through Stripe, ACH, and cards.

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